StratadyneADVISORY
Small-business workflow automation · TorontoDepth 00 / The surface

There are hours buried in your business.

We help owners of service businesses cut repetitive admin, organize client intake and growth, improve customer service and find trapped revenue. A geologist reads time in layers of rock. We read it in the layers of your business, find where your hours and revenue are trapped, and automate them. More free time. New revenue streams. A business that looks better in front of your customers. As simple as that.

Book a free 15-minute callCount your 168 hours
Fig. 1 / Graphic core logSpecimen: a service business
THE SURFACEYou, and the work only you can do
01 / ATTRACTPosting, emailing, asking for reviews
02 / CAPTUREReplying, booking, chasing intake forms
03 / DELIVERStatus updates, reminders, missing documents
04 / RETAINCheck-ins, renewals, quiet past clients
05 / RUNInvoices, records, repeated compliance steps
FOR OWNER-LED SERVICE BUSINESSES IN ONTARIOLAW FIRMSACCOUNTING PRACTICESBROKERAGESCLINICSAGENCIESTRADES & LOCAL SERVICESRETAIL
Depth 00 / Does this sound like you?

Four signs there are hours down there.

Tap the ones that match your week.

01

Everything waits on you.

Nothing moves until you touch it. Intake, follow-up, updates and invoices all route through your inbox.

02

Nothing is broken. Nothing is designed.

Your processes settled, one workaround at a time. They work, as long as you remember them.

03

Documents and follow-ups get chased by hand.

The same email, written again. The same file, requested three times.

04

No time to generate new clients or better service existing ones.

The admin eats the hours that growth and service were supposed to get.

Depth 01 / Sediment

Nobody designed your processes. They settled.

One workaround at a time, one busy season after another, the way you work piled up in layers. The follow-up you do from memory. The documents you chase by hand. The past clients nobody has called in two years.

Each layer holds hours. Some hold revenue. None of it shows up on a financial statement, which is why it takes a trained eye to find.

Depth 02 / Your week

168 hours in a week. How many are still yours?

Drag the slider to match your week. Then picture the last two hours of every workday, handed back.

Your week / 7 days × 24 hoursIllustration
MON
TUE
WED
THU
FRI
SAT
SUN
Taken by your businessRecoveredAlready yours

Recovery: 10 hours a week, 480 hours a year. A picture, not a promise. The Core Sample replaces it with your real number.

Put a number on it

What is the admin costing you?

Three sliders. One assumption, which you can change. The Core Sample replaces all of it with your counted numbers.

Before you add a salary, see what a system can carry.

EstimateIllustration

An assumption, not a measurement. Change it to whatever you believe.

Hours back / week9(est.)
Hours back / year432(est.)
Value / year$64,800(est.)

We email you these numbers and what we would look at first. One email, no mailing list.

Or book a free 15-minute call
Estimate / Your own numbers

What slow replies and quiet lists cost you.

Two quick estimates. Move the sliders to your own numbers. Every result is a guess, marked (est.), and the parts we cannot know are labelled as assumptions.

Part 1Illustration

Inquiries you lose

An assumption, not a measurement. Of the inquiries that don't become clients, how many you think a reply within minutes would win. Change it to whatever you believe.

Not becoming clients / month28(est.)
Clients won back / year16.8(est.)
Value / year$33,600(est.)
Part 2Illustration

The buried layer

Canada's anti-spam law lets you email people who bought from you in the last two years, asked you a question in the last six months, or clearly said yes. Count only those.

An assumption, not a measurement. Change it to whatever you believe.

People you may email150(est.)
Clients who come back4.5(est.)
Value$4,500(est.)

Your numbers, never ours. Nothing you type here is saved or sent. These are illustrations, not promises.

Book a free 15-minute call
Depth 03 / The Core Sample

Before anything gets built, we drill.

The Core Sample is our audit. Ninety minutes with you, reading every layer of how your business really runs. One week later you receive your Core Log: a written, factual record of where your hours and revenue are trapped, and the fixes worth the most.

RECOVERYThe hours you get back each week
SEAMSRevenue you are already sitting on
FAULTSWhere things break, stall or get forgotten
Book a free 15-minute call
Core Log / Specimen No. [000]Illustration
Recovery9 hrsper week (est.)
New seams$31kper year (est.)
Faults found7across five layers
LayerWhat we foundPriority
CaptureNew inquiries wait a day for a replyBUILD NOW
DeliverDocuments chased by hand, three times eachBUILD NOW
RetainNo contact with past clients after closingNEXT
RunInvoices re-typed into two systemsLATER

Green layers are recovered. In your weekly report you watch your own core change colour, one layer at a time.

Depth 04 / The method

Sample. Build. Bedrock.

01 / One week

The Core Sample

We read your business layer by layer and hand you the Core Log: what to fix first, and what it is worth in hours and dollars.

02 / Fixed scope, fixed fee

The Build

We automate one layer at a time, on the tools you already use. You own your accounts and your data. A person approves wherever judgment matters.

03 / Monthly

Bedrock

We keep every layer standing: monitoring, fixes, improvements. Each week you get a short report in plain language showing exactly what your systems did for you.

01

You own your accounts and your data.

Everything is built on your tools, under your logins. Nothing is locked inside ours.

02

A person approves wherever judgment matters.

Advice, money and anything regulated never goes out without a human saying yes.

03

Every estimate is marked as an estimate.

Hours and dollars in our reports show where they came from.

04

A plain-language report, every week.

You will never wonder what your systems are doing, or whether they are worth it.

Arash Doulatshahi
Depth 05 / Specimen No. 001

The first business I drilled was my own.

I am Arash Doulatshahi. My trade is forensic: reading bank statements, financial statements and closing files line by line until the inconsistencies show. A core log is the same kind of document. Factual, precise, good enough to stand up as evidence.

I turned that eye on my own regulated, client-service practice first: eight workflows that win clients, keep partners informed at every step, bring in new business and run the admin. Stratadyne exists because I enjoy the puzzle. Give me a business, the right questions and ninety minutes.

8

workflows running in my own practice, every day

5 of 5

layers automated: attract, capture, deliver, retain, run

Depth 06 / How it stays safe

Automation that cannot run away from you.

01

Approval points agreed first.

Before we build, we agree where a person says yes. Those steps never run on their own.

02

It pauses when something is wrong.

If a system is down or data is missing, the workflow stops and tells us. It never guesses.

03

Every action is logged.

A plain record of what ran, when, and for whom. It feeds your weekly report.

04

Your data stays in your accounts.

Built under your logins, on Canada-hosted tools where available. Nothing of yours lives in ours.

05

You can pause it yourself.

One switch, no call to us. Your business, your off button.

One email a month

Recovering time in a small business, in plain language.

Join the newsletter and get our Buyer's Checklist: 14 questions to ask anyone who offers to automate your firm.

Bedrock

Let us find your hours.

Fifteen minutes on the phone is enough to tell you, honestly, whether there is anything down there worth drilling for.

Book a free 15-minute callhello@stratadyneadvisory.com / 647 822-6013
STRATADYNE ADVISORY / TIME, RECOVERED.310 Sheppard Ave West, Toronto, ON M2N 2L5PrivacyStratadyne Advisory provides workflow automation advisory services and does not provide legal, accounting, medical or financial advice.